Intellias
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Intellias Inside responds to 100% of applications
25 days ago

Office Operations Specialist for Ivano-Frankivsk office at Intellias

Office
On-site work

General information

Vacancy domainHR
Employment : Full time
Minimum experience1 year
Required English levelUpper-Intermediate - B2

Requirements

  • 2+ years of experience as an Office Manager (working in an IT company is a plus)
  • Upper-Intermediate or higher English
  • Advanced PC and internet user, knowledge of MS products (JIRA is a plus)
  • Perfect problem-solving skills
  • Strategic thinking and excellent analytical skills
  • A strong team player profile, curios and eager to learn.
  • Experience with new offices planning and launching is a plus
  • Positive person with can-do approach
  • Excellent communication skills, ability to influence people
  • Highly detail-oriented and able to work autonomously
  • Able to manage multiple tasks and tight deadlines with confidence and ease
  • Able to prioritize and organize workload across the team
  • Flexible, fast in reaction and decisive
  • Independent, self-organized, proactive and accountable

Responsibilities

  • Helping to manage administrative team at location (Front desk specialists, Facility Specialists)
  • Contribute to and cooperate with the continuous improvement processes, implement positive changes to office conditions and processes.
  • Participation in the launch of new offices in accordance with the needs of the company, work with vendors and contractors (tenders, presentations, proposals and reports).
  • Being the main point of contact for the working operational processes with landlords of offices and co-working centers in Ivano-Frankivsk.
  • Participation in preparation for ISO and TISAX audits (customer, internal/external etc.).
  • Purchasing processes in compliance with internal policies & procedures: procurement and invoices processing, reporting, general coordination.
  • Responsibility for 3rd party contractors relations: from tenders (searching for new contractors), to operational matters (participates in concluding contracts, supervising and coordinating vendors providing services, etc.)
  • General and local teams-channels of Ivano-Frankivsk: monitoring, answering to questions, timely announcements, etc.
  • Working with all folders on the OneDrive that relate to the AD, especially Online registers, NDA, Seatinp map, Contacts, etc.
  • Liaise with other departments on related activities (helping with preparation for the some events, meetings, strategy sessions, etc.).Preparing of meeting rooms for meetings with customers, guests, trainings, etc.
  • Working with tasks in Jira.
  • Checking the availability of all the necessary products in the kitchen and the serviceability of kitchen appliances, communication with the cleaners, security and other contractors, etc.
  • Reporting on cash expenses.

Vacancy description

What’s it like to work at a company where people are the biggest value? With more than 3 200 employees on board, Intellias cherishes a human-to-human culture. Get on board and enjoy working in a really caring and friendly environment! Why you'll love this opportunity: At Intellias, we believe that our benefits reflect our core values. By creating a comfortable atmosphere in our team, we empower individuals to unlock their true potential and achieve outstanding results. That's why we offer a range of benefits that support your well-being and foster your professional growth.

Project

Middle Office Manager( Office Operations Specialist) is responsible for the arrangement of flawless office operations, supervises and coordinates vendors providing services; conducts tenders, participates in signing contracts; completes the duties associated with purchasing and stocking supplies for office maintenance; coordinates the team (front desk specialists, facility specialists etc); ensures provision of health and safe office environment; helps in preparing for audits etc.

Perks at work

  • At Intellias, where technology takes center stage, people always come before processes. We're dedicated to cultivating a tech-savvy environment that empowers individuals to unlock their true potential and achieve extraordinary results. Our customized benefits not only prioritize your well-being but also charge your professional growth, making this opportunity an ideal match for tech enthusiasts like you.
  • Humane workplace
  • People over process
  • Flexible work style
  • Engineering mastery
  • Growth mindset
  • Equity, diversity, inclusion
  • Standing together
  • Customized benefits

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